Future Foundations is excited to support the delivery of Maths Camps this summer in partnership with Axiom Maths and Purposeful Ventures. We are recruiting for a Programme Coordinator.
Recruitment has now closed for this position
Find out more below…
Overview
This is a fantastic opportunity to work at the heart of an exciting initiative supporting the delivery of outstanding mathematical enrichment to capable young mathematicians across the UK.
Following a successful pilot in 2025, Purposeful Ventures is again working with Axiom Maths and Future Foundations to deliver three residential maths camps for 12 to 14-year-olds in August 2026 for up to 150 pupils per camp.
We are seeking a Programme Coordinator, an operational coordination role responsible for participant administration, parent communication and travel planning for Maths Camps 2026.
This role supports the Maths Camps delivery teams but does not hold delivery leadership or on-site safeguarding responsibility.
The Programme Coordinator is responsible for the accuracy and timeliness of participant data. They manage participant allocations across all camps, ensuring confirmations, waiting lists and reallocations are processed accurately and on time. They maintain clear, up‑to‑date data so that every participant’s status is recorded correctly, overseeing acceptances, withdrawals and changes throughout the process.
A key part of the role involves leading communication with parents, carers, schools and teachers. The Programme Coordinator ensures families receive timely and clear information, responds promptly to enquiries and escalates urgent issues to senior staff when needed.
The role also includes supporting travel arrangements by coordinating information from families and schools and maintaining accurate travel records.
During the delivery of the Maths Camps in August, the Programme Coordinator will provide on‑site support at key operational moments, including setup, registration and parent liaison. Although not required to remain on‑site throughout, occasional overnight stays may be needed, particularly for the York programme.
Camp Dates & Locations
Site 1: Christ’s Hospital School, Horsham, West Sussex
Camp dates:
- Camp 1: Monday 17 – Friday 21 August
- Camp 2: Monday 24 – Friday 28 August
Job Description
Summary of Role
The Programme Coordinator ensures that participant systems, communications and logistics run smoothly before and during camps.
They will take operational ownership of:
- Participant confirmations and waiting lists
- Parent and school communications
- Travel and bursary coordination working with AM mentors
- Participant data integrity
- Arrival and departure administration working with onsite teams who will report to you the data
Main Responsibilities
Participant Confirmations & Waiting List
- Inform pupils and families of confirmed places
- Manage waiting lists and allocation updates
- Track acceptances, withdrawals and reallocation
- Maintain accurate, live participant tracking systems
- Ensure data integrity across all camps
The Programme Coordinator holds responsibility for the accuracy and timeliness of participant data.
Parent & School Communications
- Lead day-to-day communication with parents and carers
- Follow up with schools and teachers
- Send pre-camp information packs and updates
- Respond to enquiries promptly and professionally
- Ensure communications are clear, consistent and welcoming and any urgent issues are promptly escalated to Senior Staff
Travel Coordination
- Support AM mentors with travel planning in line with agreed guidance
- Coordinate information from families and schools
- Confirm travel arrangements
- Support the CD and OD to line manage the wider delivery staff as appropriate
- Support bursary-related data tracking (in collaboration with Operations Manager)
- Ensure recruitment and staffing decisions align with budget parameters
Programme Systems & Administration
- Maintain and update participant databases and registers including medical, dietary and accommodation information
- Prepare documentation for on-site teams
- Ensure documentation complies with data protection and safeguarding requirements
- Update systems daily during live delivery
On-Site Support (August 2026)
The Programme Coordinator will visit camp sites during key operational moments to support:
- Pre-camp setup
- Registration and arrival processes
- Parent liaison at arrival and departure
- Administrative coordination
They are not required to remain on-site throughout delivery. Overnight stays may be required, particularly to support the York programme.
Post-Camp Administration
- Support collation of feedback
- Ensure participant records are complete and securely stored
- Input into recommendations to inform 2027 programme design
Candidate Specifications
Essential
- Strong administrative and coordination experience
- Excellent written and verbal communication skills
- Experience working with parents, schools or young people
- High attention to detail
- Experience of managing large volumes of sensitive data
- Strong organisational skills
- Confident managing multiple deadlines
- Commitment to safeguarding and inclusion
Desirable
- Experience supporting residential or youth programmes
- Experience coordinating travel or logistics
- Experience managing participant databases
Remuneration
£30,000 per annum (pro rata)
Contract
1st April (or ASAP) to 30 September 2026
Hours
Full-time – Five days a week (35 hours a week). Flexible working with core hours of 10:00-15:00
Location
Hybrid working – London (Devas Club, 2a Stormont Road, London SW11 5EN and home working; Travel required to Horsham and York during August and for pre-planning meetings)
Interviews
TBC
Travel
Reasonable travel expenses will be covered to and from the host venue, in line with Future Foundations’ travel policy. All travel expenses must be claimed through our Online Expense Claim system. A receipt must be attached in line with our policy.
Other Requirements
- Must be eligible to work in the UK.
- All roles at Future Foundations are subject to Safer Recruitment checks in line with KCSIE due to our role working with children and vulnerable people. Checks include but are not limited to; Enhanced DBS Check with Barred List checks, 2 References, Online Searches and Interviews – for further information please read Future Foundations Safeguarding Statement and Policies (Safeguarding Statement – Future Foundations).
About us
Maths Camps 2026 is delivered by the following organisations
Purposeful Ventures
Our vision is of a fairer society where all young people thrive.
Purposeful Ventures partners with social entrepreneurs and philanthropists to improve the education and well-being of young people from their earliest years. We do this by selecting, accelerating and, where we find a gap, incubating organisations which tackle particular issues. Together, we test and scale effective solutions and influence system change.
Purposeful Ventures set up and is piloting the Maths Camps programme within its Maths portfolio. Our Maths portfolio seeks to help all young people engage with and excel at mathematics at every stage through high-quality enrichment and educational innovation.
Axiom Maths
Axiom Maths is a charity focusing on helping every child with the heart and head for maths realise the potential of their power. Half of disadvantaged children who are high attainers in maths at 11 are no longer high attainers by age 16. That is a huge loss of human potential that affects both those children as individuals and us as a wider society. We are focused on stopping that loss.
We partner with schools to identify children with the heart and head for maths. We stick with them on a five-year journey, from the first term of secondary school to the end of GCSEs.
We craft curricula that inspire and challenge young minds, with problems that excite them, where they lose themselves in maths.
We create social groups that nurture mathematical talent, where pupils feel at home and valued.
Future Foundations
Our vision is a society where every young person makes the transition into adulthood with the foundations they need for their future. Our mission is to equip young people to thrive.
Founded in 2004, Future Foundations designs and delivers award-winning educational and social action programmes. We have partnered with mission driven organisations reaching over 100,000 young people (aged 7 to 18) in 100 countries.
FF was the delivery partner for Maths Camps in 2025.
Have Questions?
If you have any questions about this role before applying, please contact the FF Maths Camps team:
maths.camps@future-foundations.co.uk
We’re looking forward to hearing from you!
